"Looking Forward To Seeing You" In Business Writing

     

You’ve probably written or read multiple emails today… or within the last houror five minutes.

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e-mail and business go hand in hand. Và we tend khổng lồ fall back on one common phrase to wrap up every business letter or e-mail we send. Interestingly, tweaking the wording even slightly can dramatically change the tone. So, which version of the phrase is correct: Looking forward to or I look forward to?

Looking Forward lớn vs. I Look Forward To—Either Way We Love Using It

Why vị we consistently reach for this phrase with the same zeal that we bởi vì with our morning cup of coffee? Because it fills a need. It can be used to convey our desire to continue a conversation or follow up on a matter. Or lớn nudge the person lớn take action.

Does it matter whether you use “I look forward to lớn …” or “I’m looking forward khổng lồ …” in an email? Let’s discuss a few keys khổng lồ help you unlock the subtle differences & understand when it’s appropriate to use one or the other.


What’s the Difference Between the Two

It is grammatically correct to lớn use either “I look forward to” (simple present tense) or “I’m looking forward to” (present continuous tense). The major difference has to vày with how formal or informal you want khổng lồ sound.

More Formal Use:“I look forward to lớn …”
More Informal Use:“I’m looking forward lớn …”

Depending on the topic’s seriousness or the tone you wish to lớn convey, you will need khổng lồ choose the formal or more informal version. The following examples demonstrate tonal differences:

Formal: I look forward lớn meeting my new coworkers.


Informal: I’m looking forward khổng lồ meeting my new coworkers.

Formal: I look forward khổng lồ discussing the project details with you.

Informal: I’m looking forward lớn discussing the project details with you.

Formal: I look forward lớn meeting you at the conference.

Informal: I’m looking forward to meeting you at the conference.

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The slight differences may seem insignificant, but they actually change the tone quite a bit. As we all know, it can be hard to lớn accurately decipher a person’s tone in an email. So, make it easier for yourself—and your reader—by removing some of the guesswork. You can bởi vì this by using either formal or informal wording.

Watch This Video—“Look Forward khổng lồ or Looking Forward To?”

To dig even deeper into the nuances of this phrase, kiểm tra out this video:

Beware of Its Most Popular Use—“Look Forward to lớn Hearing from You”

One of the most overused phrases in business writing is “I look forward khổng lồ hearing from you soon.” We’ve all done it—at the kết thúc of an e-mail or a cover letter accompanying a resume. So what’s the problem?

Although it’s not your intent, this exact wording can come off a bit presumptuous. It’s almost as if you are telling the person: “I’m waiting. Don’t take long in getting back to lớn me.” It could be perceived as pushy. Or even rude.

Therefore, you need lớn look at your thư điện tử or letter’s body—the context—and then determine whether lớn opt for formal or less formal wording. Read your letter aloud. Listen for the tone. Is it what you were hoping to lớn convey? Or vày you need to showroom a dose of friendliness to lớn it? If so, use the less formal “I’m looking forward to hearing from you.”

Alternatives to “I Look Forward to lớn Hearing from You”

We’ve gotten so used to lớn using this phrase—or reading it—at the kết thúc of a letter that it has become almost invisible. It has lost its impact. & it tends khổng lồ get ignored.

“I really want lớn hear your feedback on my proposal. Please let me know what you think.” This request keeps the tone casual yet specific.“Please keep me informed of any changes khổng lồ the project.” This tells the person you need to lớn be kept in the loop và is appropriately stated.“I would be delighted to lớn receive a quick response.” When time is not on your side, kindly let the person know you are up against a deadline & need a quick answer.“As always, I’m happy lớn hear from you anytime.” This closing promotes an open, friendly exchange of information. It signals you want lớn keep an open dialog.“Please update your team on the details we covered in our meeting. Let me know when you’ve spoken to lớn everyone.” This is a CTA (call-to-action) which prompts kích hoạt and a response from your reader. They know precisely what you want them to lớn do; it’s not vague or passive.

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Your goal in all business communication & writing is to lớn convey information clearly. And knowing how, when, or even if, lớn use “looking forward to” or “I look forward to” will help you bởi just that.